Administration Support Officer

About this role

Ngā kawenga | About the role

We are currently looking for a full time Administration Support Officer to join our team at Otago Corrections Facility for a fixed term of 12 months.  In this newly created role, you will be responsible for supporting the site with all virtual and in person visit bookings for legal representation and professionals, as well as the receipt and dissemination of legal documentation and disclosure.

You may also be asked to carry out other general administrative tasks as required.

You will enjoy working collaboratively as one team in a challenging and fast paced environment, be able to multitask, follow and adhere to policies and procedures, and have sound judgement in prioritising tasks and activities to meet deadlines.

This role is full time – 40 hours per week.  Days and hours will be discussed further with shortlisted candidates.

He kōrero mōu | About you 

We are looking for someone with a positive outlook who can represent our organisation with pride and professionalism and who has the following skills;

• Knowledge of and experience with administrative processes and procedures, an understanding of legal systems would be advantageous
• The ability to communicate with stakeholders at all levels
• A can-do attitude with a high level of initiative and discretion
• Resilience when dealing with conflict and difficult situations in changing environments and a pragmatic approach to problem solving
• The ability to prioritise and meet deadlines whilst managing a high volume of work
• Excellent verbal and written communication skills, interpersonal skills, and the ability to work with a diverse range of people at all levels
• Strong attention to detail
• Be capable of working independently or in a team environment
• Experience working with Microsoft office suite (Excel, Word, Outlook)

Please be aware that a full New Zealand Driver Licence is required for this role.

Applicants must be a New Zealand citizen, New Zealand Resident Permit holder, Australian citizen or an Australian resident who holds a current Australian Resident Return Visa.

If you have the skills and experience that we are looking for then we would love to hear from you!

Utu ā-tau | Salary

The salary range for this role is $62,217 - $65,934

Ko wai mātou | About us

Ara Poutama Aotearoa is a name that has been gifted to us and is our commitment to improving the oranga and safety of the people, whānau, and that of the communities we serve across the motu.

As a values-led organisation, we use the principles of rangatira (leadership), manaaki (respect), wairua (spirituality), kaitiaki (guardianship) and whānau (relationships) to shape how we work and deliver the outcomes in our strategy - Hōkai Rangi (https://corr.nz/hr).

It is an exciting time to join us, and we continue to seek out talented individuals who are committed to an inclusive, vibrant workplace. We recognise and celebrate the uniqueness of individuals, and that of the collective talent in our whānau. 

We welcome applications from disabled and neurodiverse communities, all cultures, faiths, and rainbow communities, as we appreciate the richness of experience that diversity brings to our organisation. We strive to make our recruitment process fair and inclusive, and we encourage applicants to discuss reasonable accommodation with us if required at southernrecruitment@corrections.govt.nz.

Tono ināianei | Apply Now

If you have any questions please contact:  southernrecruitment@corrections.govt.nz

To view the job description, click 'apply' and you will be taken through to our careers site, where you can view this.

To apply, please submit a tailored CV and a cover letter describing your motivation for joining the department highlighting relevant skills and experience. Alignment to our kaupapa is critical to our success - we ask that you provide examples which reflect and demonstrate our organisation values. 

Applications close on: Sunday 16 March 2025

All applications must be submitted through our careers site to ensure transparency. Applications received via email will not be considered. 

If you want to find out more about a career with us, visit careers.corrections.govt.nz or email our team at  careers@corrections.govt.nz.